Showing posts with label Management Practise. Show all posts
Showing posts with label Management Practise. Show all posts

Monday, January 19, 2009

Book Review: Adventures of a Bystander by Peter Drucker

(I finally ended up profiling Peter Drucker for the course. It is damn hard to profile someone and frankly, this is not my usual style. At some places, I admit, some sentences are contrived and affected. Also, it was a 2700 word essay which I have edited a bit. But despite all that, I think it is a pretty entertaining read and it is my first attempt at newspaper type writing. So ... here it is)

Adventures of a Bystander

Life and Times of Peter Drucker

Peter Drucker is widely considered the “Father of Modern Management” after the publication of the book the “Concept of Corporation” in which he predicted the rise of corporations as the dominant form of organization in the post World War II era. The book borne out of a study of GM also brought in vogue the “Management by Objectives” paradigm. With time he was credited with the predictions such as the decline of the command and control form of management - characteristic of the assembly line approach - and the rise of decentralization. He also predicted the rise of Japan as a modern power and a credible alternative to US. Some of his predictions which came in for criticism such as his assertion that top management pay should never be more than 20 times that of rank and file appear to bear significance in the light of recent events in the financial services world. Interestingly, Drucker predicted the decline of the R&D system in the US characterized by the creation of a number of PhDs, post-doctorates and the competitive research grant process. There is little data to support that prediction and the American R&D system continues to be the most envied in the world.

Given his phenomenal predictive power and status as a thinker ahead of his time, the objective of this essay is to glean insights from his autobiography “The Adventures of a Bystander” to explain his subsequent success in life.

The context under which Drucker grew up is vastly different from ours. He grew up at a time when formal degrees were optional. When Drucker was researching on GM in the early 1940s, he got access to biographies of everyone of the senior management easily except one. He figured they were hiding something about him and when quizzed it turned out that the person in question had possessed a PhD. Apparently everyone else had risen from the level of clerk or mechanic and it was considered de rigeur to rise to a top position without “manly” experience! Drucker’s career involved a lot of transitions which would be hard to imagine today. After finishing high school, his first big job was with the Daily Frankfurter General Anzeiger. There he rose quickly upto the post of senior editor, partly due to the fact that a whole generation had been wiped out due to the First World War. He did a part time doctorate in Law while at Franfurt. Increasingly repulsed by the rise of Nazism he decided to move to London. There he found a job with a merchant bank. This experience helped him financially but more importantly it earned him some good connections, but after some time, he decided to move to the United States. His first shot to fame came with the publication of the book “The End of Economic Man” in which he alerted the American audience to Hitler’s Final Solution.

He brought out his next book while a faculty at a place called Sarah Lawrence. In the book “The Future of Industrial Man” he recognized the increasing role of corporations. After joining the faculty at Bennington University he was looking to write an indepth analysis of a company – from the organizational structure to the operations. When he approached industry, he was rebuffed by suspicious executives. His break came when GM approached him to do a book. The book “The Concept of the Corporation” laid the foundations for management as a modern discipline. It also made him a consultant to many top businesses, launching a separate career for Drucker.

Some themes emerge from this. It is no doubt that Drucker’s growth was characterized by the written word. However, he was not a writer of fiction. The interesting thing is that Drucker’s interest lay in human affairs, how humans behaved in the structure of institutions that are imposed upon them. However, that neither fits economic theory nor does it fit political theory. So unknowingly, he ended up creating his niche – management – which did alienate him from both the fields. It is tempting to speculate on why he thought the way he did. Drucker grew up in a Europe that was still debating on how society should be organized. Young men were still pre-occupied with debates over the superior ideology – Communism, Socialism, Fabianism etc. Therefore, when Drucker came to America and looked at American society, the notion of the corporate as an alternative to these ideologies would have occurred. However, to develop into the formal system that he eventually managed, required ability.

The title of the book itself is an insight into a defining characteristic of Drucker – that of the detached observer, questioning, pondering but rarely judging. The chapters in the book are named after people who shaped his life at various stages of his development. Drucker narrates his story through their influence on him. These influential personalities range from his grandmother, to friends of his parents, to men of fame such as Henry Luce (The publishing moghul who founded Time and Fortune) and Alfred Sloan (The CEO of GM for more than 30 years)

What is surprising is that even at a young age Drucker shows an emotional sophistication far beyond his years. While describing the bizarre antics of his grandmother who was the source of many family jokes, Drucker alone is able to go beyond the mocking and perceive the underlying value system that led her to function in that way. On reflecting about it, he realizes that much of her “goofiness” was due to her stubborn insistence on following an outdated value system in a world that was in a state of flux. However, the fact that it was outdated did not mean it was wrong or funny. On the contrary he suspected a deep wisdom and grace behind that value system that people of his own generation lacked and sorely needed.

There is a pattern to the people he admires. Drucker shows a tendency to admire strong and independent personalities. His heroes are eccentric, strong willed, acerbic, rebellious but always genuine and honest to the point of hurting themselves. He speaks of Dr. Hermann Schwarzwald, a prodigious civil servant known to his family. Hermann or Hemme as he is referred to was a crippled Jew with a bitter tongue, who rose to stratospheric heights in the closeted Austrian bureaucracy. Hemme was also incredibly eccentric. Drucker tells an interesting story. Being a Jew, crossing a certain threshold in the services required a discrete conversion to Catholicism. Hemme steadfastly refused even after a letter from the Emperor. But Hemme’s genius was undeniable; hence the requirement was removed expressly for him. After he got the post he crusaded that Jews must come to the post only after ridding themselves of the Jewish spirit! (Hemme considered himself a Confucian!) Drucker accepts these seeming contradictions but again manages to go deeper into a person’s psychology. He argues that Hemme’s behavior was entirely consistent. He rejected the Emporer’s request because it just discriminatory. On the other hand, Hemme himself disapproved of some cherished Jewish values! This aspect is crucial to understanding his success as a management thinker. Ultimately, beyond all the fancy analytical tools developed today, business is about human beings – aspirations, needs, emotions. Going beyond the superficial and understanding the unstated and contradictory human yearnings is key to understanding management and this is precisely what Drucker took out of his experiences.

As mentioned earlier, he looks for models from various spheres of life and is open to learn from anyone who fits this mode. One of Drucker’s earliest jobs was at a merchant bank in London. There he met Ernest Freedberg, an old fashioned private banker who enjoyed nothing more than a good deal, yet maintained the highest ethical and professional standards. There was an incident when Drucker had to check a claim of 80,000 pounds (in 1920s) against his firm. He found that his firm was indeed on the wrong and wrangled a deal for paying damages upto 50,000 pounds. On getting back, Freedberg quizzed him on his actual estimation of the liabilities. When Drucker admitted that the firm was indeed morally responsible for the 80,000 pounds, Freedberg phoned the firm, apologized for the mistake and offered to pay the full sum as damages.

Freedberg also brought Drucker in contact with some remarkable personalities. Drucker speaks of Uncle Henry, owner of a retail chain in the United States, whose lessons on human behavior and business ethics profoundly shaped Drucker’s sensibilities. There is a story of how retail chain owners across the region found that store clerks were pilfering merchandise. While other store owners brough security agencies, Uncle Henry figured there was something wrong with the compensation system and changed that to deal with the problem. Such thinking is of course common place in management today and one can speculate that Drucker learnt these lessons from such personalities. However, Uncle Henry never went to a school all his life. There is also a Dutchman called Willem Parboom whose abilities to spot deals and implement them was genius. Drucker speaks of how Parboom approached the Austrian minister when a crucial industry was going down and offered to restructure the ailing industry, which he did with great aplomb! Parboom too never had any formal education, but he possessed a quick mind and enormous drive.

It is no doubt that exposure to such strong personalities at a formative age shaped Drucker’s character extensively. What is amazing is his extraordinary access to such people. Is that an accident? On the hand, Drucker appears to have unfailingly impressed every employer he worked for. On a number of occasions he was chosen as an envoy or a representative by his ex-employers. Even factoring for modesty, Drucker does not come across as an academic prodigy. Definitely his family’s standing did provide the introduction, but Drucker appears to have built upon it with great success. It is hard to ascertain what exactly that quality was that helped Drucker to gain his employer’s confidence.

One theme that comes up repeatedly in the book is that of learning relevant lessons from history. In this respect Drucker is uniquely gifted in that he possesses a wide reading. His understanding of history and context is genius. For example, even as a young man barely twenty, Drucker gets into an argument with a law student over what can be called the “Great Man Theory”. The law student (who was later to become Henry Kissinger’s mentor) contends that foreign policy is supreme and hence requires a great man at the helm. Drucker counters with the following remark by Benjamin Disraeli. Disraeli commenting on Bismarck’s diplomatic triumph in the Congress of Berlin says that*:

“Poor Germany; Bismarck is old and cannot last long. And then they will try to fill the giant’s shoes with a lieutenant of Marines who will either be timid and not dare do anything or [he would be] so besotted as to believe he can play Bismarck. Either way Germany will be lost”.

From this, he points out that every great foreign minister be it Bismarck, Richelieu (France) or Metternich (Austro-Hungary), though celebrated in their times, sowed the seeds of the decline of their countries simply because their successors could not match up to their brilliance.

I am of the following opinion. Some skills of life can be taught. Arithmetic, writing, bookkeeping can be mastered by diligence, hard work and a set of good learning tools. Some other things like conflict resolution, attitude towards failure and success, attitude towards money arise from the surroundings viz. parents, relatives and peers. Based on this one can feebly speculate on the source of his intuition.

Peter Drucker was born into the lap of education and intellect. Born to a family of civil servants in Vienna, Drucker was surrounded by personalities of immense gifts. His father was a senior civil servant in first the Austro Hungary empire, then in the Austrian Republic. His mother was one of the earliest women graduates in Vienna, passing the exam for the university at a time few women attended university. Drucker narrates of an incident when his mother was the only woman sitting in on Freud’s lectures which consisted of many references that may embarrass a woman. It was undoubtedly an elite progressive environment that he grew up in.

Drucker also grew up in a Vienna where Freud and Jung were discussed on dinner tables. In these conversations, the scientific method was dissected to bits. This was also a time of extreme ferment in the world of Physics. Drucker speaks of a conversation in his house between Oskar Morgenstern and a professor of psychology by name Karl Buehler. Oskar Morgenstern later was to lay the foundations of game theory in a seminal work with Von Neumann. It was this upbringing that gave him the depth to formalize a very fuzzy field such as management.

From such a background, one would expect superior academic and intellectual qualities. It is hence not surprising to see Drucker’s predisposition to intellectual pursuits. Also his brother became a doctor. However, it is interesting that Drucker chose this path and his brother chose the professional path. This gives rise to the age old debate between nurture and nature. While it is of no doubt that being in an intellectually stimulating environment ensured intellectual interests, it does not explain why some people choose to employ their gifts in one field and some in others.

In the preceding paragraphs we saw some aspects of Drucker’s personal development that could have contributed to his success. However, the real question of interest is: If we speculate some reasons could be the secret of his success, will mimicking them ensure success? Can every child growing up in an elite progressive intellectual environment become a Drucker? One can say that children growing up in such an environment are likely to do better simply because we would expect that such an upbringing emphasizes professional discipline. But what about the other Druckers all of whom were in the academic world but yet did not reach this fame? Peter Drucker undoubtedly possesses an intuition that is superior. How does one develop wisdom and intuition? Is it then a by- product of your environment?

In my opinion, the fundamental values that helped Drucker were curiosity and ability to deal with multiple viewpoints. He speaks of personalities very different from himself. Yet, Drucker was able to not only tolerate the difference; he was able to look at the good points. These are lessons every manager must learn. Interestingly, a mind interested in many things can also be accused as one lacking focus, and it is one that he admits in the book. Also, Drucker seems more interested in the moral than the details of the story, and his characters are too perfect and heroic. At times Drucker has been criticized on his interpretation of data. However, what remains is that his unrelenting questioning, polished by a sophisticated upbringing made him uniquely suited for a role such as an advisor or consultant.

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*Pg 154, Adventures of a Bystander, Allied Publishers Pvt Limited, First Indian Reprint 1980

Wednesday, January 07, 2009

On Managerial Challenges

The recent events at Satyam have been quite shocking, starting from the Maytas announcement to today's startling confession. The letter itself is a must read. It has been well crafted and one almost feels sympathy for Ramalingam Raju. I suppose the ensuing events will be avidly watched. However, the events set me on another line of thinking. The musings below are related to the incident but are in no way my views on Satyam as a company.

I use the word "He" for the manager. I understand it is completely inappropriate given the times, but I am used to writing like that, so Mea Culpa.

I have an agenda for writing this. Up till now, being a student, it was easy to blame the world, pour scorn on authority, blame it on the old people. Now, that I am about to pass out (and possibly never return to student life) I experience the occasional bout of nostalgia. As a graduate of two premier institutions, I suppose I have been trained for those very authority positions that I once happily poured scorn on. Those fancy degrees carry some responsibility, no two ways about that. Being a student is in a way... seductive. Crib without responsibilities, sleep whenever you want, eat whatever you like, dress however you like. Is it worth leaving all this! Should not be tough to kill time as a grad student somewhere else, I suppose. Then I remember exams and CGPA and the cloud clears. Let me at 'em :P

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The Problem of Yes-Men

There is the recurring phenomenon of perfectly good top managements bungling up in a large scale that smacks of stupidity. This is obviously perplexing. The worrying thing is if it can happen to people who thought themselves to be smart, could it also happen to us? (:)) Often people rationalize that by saying that it happened to that company maybe because their performance appraisal mechanisms were not good to begin with. Possibly the HR systems were flawed. But it won't happen to us. Possible. That is the first point of check.

However, I would contend that even companies that had perfectly good HR processes are prone to fall into this trap, despite the best intentions. Note the Italics. I am not saying that all companies are doomed. I am just saying that the effects of management are felt in a very subtle and nuanced manner and it is easy to see the effect but very tough to trace the causes.

Note that I am talking about senior executives - upper management and the top layer of middle management maybe. (NOT about freshers :)) As people start moving up the corporate ladder, I argue that it is very easy for them to get stuck in clubs, cloistered circles, groups. Remember that though senior executives have lots of people indirectly reporting to them, ("under them") they repeatedly talk only to a few executives for critical decision making inputs.

Given two equally good subordinates, senior executives will be more likely to pick those with whom they have a good working relationship. And this is where the problem and subjectivity comes. Why does the senior manager pick the subordinate with whom he has a better relationship? Is he irrational/evil/dishonest? Not necessarily. Given that both candidates have similar calibre, working with someone with whom you have a good chemistry can really zoom productivity. It is extremely expedient. For example, in IIM, after a point, group formation falls into a steady state and when teams have to form in 2nd year, usually there is a core group of 3/4 that always sticks together. Even if the output is not mindblowing atleast you would have had fun working this group, so you stick to it. It is a perfectly sensible thing to do.

Of course, the basis of the excellent working chemistry can be random. It could be linguistic similarity (that old complaint in every IIT fest coord selection ;)), similarity in outlook, similarity in movie tastes, anything! Of course, it could also just be sucking up and the manager could be dumb not to see that, but remember we are talking of "good managers".

Hence, these perfectly rational managers have a predisposition to taking people with similar viewpoints. I argue that this phenomenon to make things more efficient also leads to biased information flow. How does that happen?

To understand this, one must always bear in mind this axiom: "Human Beings Respond To Incentives"!

A lot of situations in life are inherently ambiguous, maddeningly ambiguous. When you look at the data in one way, you can say one thing. When you look at it in another way, you can say the completely opposite thing! I am sure people who have worked in any sort of data crunching exercise would testify to this. But say, you had to take a stand. How would you respond?

In the real world, often the subordinate has an estimation of the boss. (Even the geekiest of them) Given that you are faced with the unenviable task of coming up with a recommendation in an ambiguous situation and have to recommend something. You have twisted and turned data every which way, but it refuses to throw insights. Deadline is nearing. What do you do, sport?

You have two options. Most probably, you know your boss' bias. Most probably, you have an estimation of what his decision would be like. If you give a recommendation that drastically differs from his view and he takes it and it goes kaput, then the penalty is likely to be high. If it goes well, then the reward is also likely to be high.

On the other hand, if you concur with him, if it goes wrong, he is not likely to blame you too much. (Because he was thinking that anyway) And if it goes right, he is likely to be happy for seconding his "intuition".

If you are a risk averse rational individual what do you do?

Most probably you would recommend what you think that your boss was thinking, but you may add a rider here or there for the contrary view. (:D)

What?! Aren't you being dishonest? Shouldn't you fight for your cause, you worm! But the beauty is, the situation is so ambiguous even you do not know what cause you are fighting. It is better to do the safe thing. Once this becomes a habit, your boss' world view starts becoming your own because that is the "tie-breaker" you use to resolve data ambiguities. Soon, an information filter steps in.

(Stupid example, but one that illustrates the point. Imagine, you were at a Roulette table and your boss forced you to pick a number for him. You know that he is predisposed to 10 say. The sensible thing would be to just say that. Similarly, lots of decisions in life can be akin to taking the blind guess, even after all the analysis.)

Remember, all these people were perfectly sincere, perfectly rational people. What is the solution? I don't know. Maybe there is some HBR article which looks into it in detail. My solution to everything is just to be aware that this could be a problem and factor that into practice. That is all. There are no magic solutions. When you see some things are consistently not adding up, just break out of your routine for the heck of it. Talk to people who may have previously annoyed you, just for the heck of it.

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Why is integrity so tough?

When I was in school, I used to get bewildered when certain personalities were praised as men of impeccable honesty, integrity and character. I used to wonder what was so great in that. After all, they were just honest. As a kid, being honest is not really a big thing. And even dishonesty is mostly mischief. (Note that I have used the words "mostly mischief". Kids can be more sophisticated in their emotions than adults give them credit for) So I never understood what was the big deal in being honest. Now, of course, we understand that honesty is the basis of the social contract that society must revolve on.

But that is the problem! It is naive to think that crime does not pay. The truth is... it does, it must, otherwise why will so many intelligent people do these things. (Madoff was NASDAQ chairman!) The truth is there are lots of dishonest people who are doing quite well. Every reader can name a few. This raises a few questions.

Are all these dishonest people the product of some genetic orientation?
Laughable. But there are lots of well educated people who harbour these views and let them out only when drunk or in amenable company.

Are kids born in a certain type of environment prone to more dishonesty than others?
Possible, very possible. HOWEVER, the determinant of that environment is not wealth. There could be suitable logical arguments to state that people from a poorer environment are prone to be more dishonest. I would qualify that and state that "Perhaps people from a poorer environment may have compelling reasons to be more dishonest than the average, but the maginitude of the dishonesty is rarely large." Perhaps the dishonesty is to get a few 100 rupees but it is rarely more harmful than that. Then what could that factor be? I don't know.

The seeds of one man's dishonesty are almost always sowed by the succesful act of dishonesty of another man. And in the case of corporates, one act of dishonesty by a competitor is enough to justify it amongst managers and make some other dishonest act acceptable. In this case, all the other IT companies appear to have carried themselves well, so this idea may not hold. From the point of view of incentives however, this would be a logical proposition.

Extending this idea, one may well speculate that the idea to fudge the balance sheet would not have occurred to the promoter on his own. The person who would have advised Raju may have told him that he has done this kind of thing earlier. Or there may be stories of other companies which must have done this and gotten away. That could have tempted Ramalingam Raju. Of course, I may just be wrong, in which case he was just foolhardy.

But the point that I am trying to make is that despite all the Panchatantra tales and Bibles, there is something that draws humans to commit crimes, every time thinking that they can beat the odds. What gives them that feeling? That feeling will repeatedly arise only if there are odds to begin with. That is, if people were sure to be punished then they would not play the odds. However, due to physical limitations every crime cannot possibly be punished with utmost fairness. Hence when there is atleast one instance when a breach of law is not punished immediately, some individuals are emboldened to play the odds.

Of course, I am not advocating crime. The humiliation that is caused to people around you is just not worth it. I am merely speculating on the processes that lead to these behaviours.

I think this much is obvious. Most people would immediately walk out from a company that was indulging in dishonest things. But that is the beauty. No company will ask you to do something that is blatantly illegal. Similar to the data problem, the ethical dilemma may arise because looking at the problem from one way, it will be right and looking at it from another way it will be wrong. HOWEVER, unlike the data problem, if there is an ethical confusion, invariably there is something fishy about it. There is rarely an ethical ambiguity.

But let us address a common justification. Say the macro environment is itself corruption ridden and organizations justify unethical acts on the basis of that. While no one may do illegal things, people may even take pride in going the extra step to "help the company in operational matters". Imagine the dilemma of a high integrity individual who quits whenever he encounters unethical practices. Quitting the first two jobs on grounds of integrity may be okay. But after that it does not look good on the resume. By the third or fourth job the individual is left with no option to turn a blind eye. How does one resolve it?

Ideally, it is good to work for a ruthlessly scrupulous organization. By that argument, it may appear that there may be a handful of companies that we believe to be scrupulously honest. Then are the rest of the high integrity individuals left with no option but to become teachers and rant and rave against the immoral world from the safe confines of academia? Of course, one can also become an entrepreneur and create a high ethics institution.

I must admit I have no real solutions. I must resort to a traditional recommendation that there is no such thing as moral ambiguity. If confronted with such situations and if one cannot walk away from the company, the nest best course of action would be to design a creative and ethical work around. If that also does not work, I suppose the best thing would be to distance oneself from it. Of course, there will be professional consequences, but over time (hopefully) one will make back these losses in form of a premium for a name that inspires trust.

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